This Privacy and Data Protection Policy outlines how the Luxor Library, operated under Luxembourg University Press a.s.b.l., collects, processes, stores, and protects personal data of its members and users. We are committed to ensuring transparency, confidentiality, and compliance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR).
We collect and process personal data necessary for the operation and administration of library services. This includes:
Full name and contact information
Date of birth (if applicable for eligibility)
Proof of enrollment for students (for scholarships)
Payment information (processed securely via Stripe)
Membership application forms and submitted documents
Communication records related to feedback, inquiries, or complaints
Your data is collected to:
Register and manage library memberships
Process payments and membership renewals
Administer borrowing privileges and maintain user records
Review and manage scholarship applications
Communicate important service updates or policy changes
Respond to user inquiries or complaints
We process your data under the following legal bases:
Your consent (e.g., when submitting a scholarship application)
Performance of a contract (e.g., membership agreement)
Legal obligations (e.g., compliance with accounting regulations)
Legitimate interests (e.g., service improvement and protection of our resources)
All personal data is stored securely using encrypted systems and access controls. Sensitive documents such as enrollment certificates or CVs are kept confidential and are accessible only to authorized personnel. We take all reasonable steps to ensure that your data is protected against unauthorized access, loss, or misuse.
We do not sell, rent, or share your personal data with third parties, except where necessary for operational reasons (e.g., payment processing via Stripe) or when required by law. Any third-party service providers we use are contractually bound to uphold strict data protection standards.
We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy. Data related to active memberships is retained during the membership period and for a limited time thereafter, unless a longer retention period is legally required.
You have the right to:
Access and review your personal data
Request correction of inaccurate or outdated data
Request deletion of your data (subject to legal requirements)
Withdraw consent where processing is based on consent
Lodge a complaint with a supervisory authority in Luxembourg
Our website may use cookies to improve functionality and analyze usage. You will be informed of cookie usage upon visiting the site and have the option to manage your preferences.
We reserve the right to update this policy at any time. Any changes will be published on our website, and continued use of library services after such updates constitutes your acceptance of the revised terms.
For questions or requests related to your personal data, please contact:
library@unipress.lu
Luxor Library – Luxembourg University Press a.s.b.l.
Registered under RCS Luxembourg: F13594